• The upper bar of the Humanitarian Library web presents a typology of actions that registered users can do: a) Add channel; b) Add collection; and c) Add resource.
• Channels are the highest level of knowledge within the Library. They can contain several Collections, which is useful to organise areas clearly into topics. Using Channels, organisations, initiatives and individuals can create a space they can manage, developing its own identity and linking back to their own libraries.
• Collections are the second highest level for organising resources and knowledge within the Library. Collections, however, do not need to be included under the umbrella of a Channel. Only when the topic is broad enough and there is sufficient resources available should users create a Channel.
• Resources are single items of knowledge, such as documents and presentations. Registered users can easily upload free-access resources to the Library, by following several easy steps. Once a Resource has been uploaded, it can be added to one or several Collections and Channels.
• Click on the option that applies to want you wish to create or add (Channel, Collection or Resource). We recommend users to start by uploading resources. As their uploads or resources on a specific topic grow in number, they can start organising these into collection and channels.
• Read Questions 16, 17, and 18 to find out specific guidelines on how to create channels and collection, and on how to add resources to the Library.

• Click on the item “Add channel”, located in the upper bar.

• Fill in the different categories that appear in the following section.

• a. Title: input the desired title for your channel. It is not permanent; if the needs or purpose of the channel change, users can always edit their channel features.Black tea

• b. Sector: Select from the list one or more of the sectors which best describe your Channel. The list corresponds to IASC clusters and areas of responsibility. The list is the following:

• c. Theme: Select one or more cross-cutting themes which best describe your Channel.

• d. Channel Type: Select the activity that best describes the purpose of your channel. You can choose from the following:
• Handover
• Operation
• Organisation
• References
• Thematic
• Training
• Training Session

• e. Image: Upload an image to illustrate your channel’s content will make it more attractive to users. Files must be less than 300 MB. The allowed file types are png., gif., jpg., jpeg. First select the file from your computer, and once it has been loaded, click “upload” to make the changes permanent. Be certain that you hold the intellectual property rights to any images, or that they are included in the IP of the Resource that you enter later, to point back to the publishing organisation.

• f. Location: Select one or more countries your channel’s content and topic relates to.

• g. Keywords: Tag your channel with several keywords to make its search by other users easier and faster. Type words and select the options from the directory that will show up. Words that are not registered in the directory could not be inputed. Here is an example:
• Users can add the keyword ‘armed conflict’ because it exists in the directory.
   

  

   
• However, users cannot add the keyword ‘amphibian’, because it does not exist in the directory as it is not related to the Library’s scope.
   

  

   
• h. Language: Select the one or more languages used in your Channel.

• i. Privacy: Select whether you want your channel to be private or public. Public Channels can be seen by all users. All content uploaded to the Library is visible to all users, however private Channels can be seen only by users who have been sent the exact address or URL of the content, for example ….

• j. Description of the Channel: Input here a description of your channel. Questions you might want to answer in your description.
• What is the purpose of your channel?
• To whom is it addressed?
• What kind of contents can be found in it?
• Which is the structure? (This might help other users navigate through it)
• Remember to include any useful link or resource for easier reference.

• k. Search the Library for Channels to link to this Channel: If you wish, select other Channels on the Library that you would like your Channel to refer to. For example if they contain related resources, you can ‘link’ them to your Channel here. The Channels you ‘link’ to may or may not be created by you.
  If the channel you wish to add to your Channel is not currently in the Library, first upload it to the Library using the Create Channel function.
  When you link a Channel, make sure that you select an existing Channel from the directory. If the website does not recognize the Channel, the action will not be saved. You can know that the website has recognized the Channel when, after selecting its title from the Directory, numbers in parentheses appear at the end of the title.

• First, type the title of the Channel you wish to link to your Channel, and then select its name from the directory.
   

  

   
• Once you have selected the Channel that you wish to link to your Channel, you will see that some numbers in parenthesis have been added at the end of the title. This means that the website has recognised the Channel and properly linked it to your Channel.
   

  

   
• If you wish to link an additional Channel, click on “Add another Channel”.
   

  

   
• l. Search the Library for Collections to add to this Channel: If you wish, select the Collections on the Library which you would like your Channel to refer to. For example if they contain related resources, you can ‘link’ them to your Channel here. The Collections you ‘link’ to may or may not be created by you.
  If the collection you wish to add to your Channel is not currently in the Library, first upload it to the Library using the Create Collection function.
  When you add a Collection, make sure that you select an existing Collection from the directory. If the website does not recognize the Collection, the action will not be saved. You can know that the website has recognized the Collection when, after selecting its title from the Directory, numbers in parentheses appear at the end of the title.
• First, type the title of the Collection you wish to add to your Channel, and then select its name from the directory.
   

  

   
• Once you have selected it, you will see that some numbers in parenthesis have been added at the end of the title. This means that the website has recognised the Collection and properly added it to your Channel.
   

  

   
• If you wish to add an additional Collection, click on “Add another Collection”.
   

  

   
• m. Search the Library for Resources to add to this Channel: If you wish, select the Resources on the Library which you would like your Channel to refer to. For example if they contain related resources, you can ‘link’ them to your Channel here. The Resources you ‘link’ to may or may not be created by you.
  If the Resource you wish to add to your Channel is not currently in the Library, first upload it to the Library using the Create Resource function.
  When you add a Resource, make sure that you select an existing Resource from the directory. If the website does not recognize the Resource, the action will not be saved. You can know that the website has recognized the Resource when, after selecting its title from the Directory, numbers in parentheses appear at the end of the title.
• First, type the title of the Resource you wish to add to your Channel, and then select its name from the directory.
   

  

   
• Once you have selected it, you will see that some numbers in parenthesis have been added at the end of the title. This means that the website has recognized the Resource and properly added it to your Channel.
   

  

   
• If you wish to add an additional Resource, click on “Add another Resource”.
   

  

   
• Once you have completed all the necessary sections (those market with an *), you can publish your Channel. Publication for private and public Channels does not differ. If you wish to preview your Channel before publishing, click on “PREVIEW”. When you are ready to publish it, click on “PUBLISH”.
   

  

   
• If you wish to delete a Channel, be it one that has not been published or an existing one you have created, click on “Cancel”. By this action, your Channel will be permanently deleted from the Library. Deleting a Channel will not delete its content from the Library, but from the Channel only.
   

  

   

• Click on the item “Add collection”, located in the upper bar.

• Fill in the different categories that appear in the following section.

• a. Title: input the desired title for your collection. It is not permanent; if the needs or purpose of the collection change, users can always edit their collection features.

• b. Sector: Select from the list one or more of the sectors which best describe your Collecton. The list corresponds to IASC clusters and areas of responsibility. The list is the following:

• c. Theme: Select one or more cross-cutting themes which best describe your Collection.

• d. Collection Type: Select the activity that best describes the purpose of your collection. You can choose from the following:
• Handover
• Operation
• Organisation
• References
• Thematic
• Training
• Training Session

• e. Image: Upload an image to illustrate your collection’s content will make it more attractive to users. Files must be less than 300 MB. The allowed file types are png., gif., jpg., jpeg. First select the file from your computer, and once it has been loaded, click “upload” to make the changes permanent. Be certain that you hold the intellectual property rights to any images, or that they are included in the IP of the Resource that you enter later, to point back to the publishing organisation.

• f. Location: Select one or more countries your Collection’s content and topic relates to.

• g. Keywords: Tag your collection with several keywords to make its search by other users easier and faster. Type words and select the options from the directory that will show up. Words that are not registered in the directory could not be inputed. Here is an example:
• Users can add the keyword ‘refugee’ and other ones related, because it exists in the directory.
   

  

   
• However, users cannot add the keyword ‘amphibian’, because it does not exist in the directory as it is not related to the Library’s scope.
   

  

   
• h. Language: Select the one or more languages used in your Collection.

• i. Privacy: Select whether you want your Collection to be private or public. Public Collections can be seen by all users. All content uploaded to the Library is visible to all users, however private Collections can be seen only by users who have been sent the exact address or URL of the content, for example ….

• j. Description of the Collection: Input here a description of your collection. Questions you might want to answer in your description.
• What is the purpose of your collection?
• To whom is it addressed?
• What kind of contents can be found in it?
• Which is the structure? (This might help other users navigate through it)
• Remember to include any useful link or resource for easier reference.

• k. Search the Library for Collections to link to this Collection: If you wish, select other Collections on the Library that you would like your Collection to refer to. For example if they contain related resources, you can ‘link’ them to your Collection here. The Collections you ‘link’ to may or may not be created by you.
  When you add a Collection, make sure that you select an existing Collection from the directory. If the website does not recognize the Collection, the action will not be saved. You can know that the website has recognized the Collection when, after selecting its title from the Directory, numbers in parentheses appear at the end of the title.

• First, type the title of the Collection you wish to add to your Collection, and then select its name from the directory.
   

  

   
• Once you have selected the Channel that you wish to link to your Channel, you will see that some numbers in parenthesis have been added at the end of the title. This means that the website has recognised the Collection and properly linked it to your Collection.
   

  

   
• If you wish to add an additional Collection, click on “Add another Collection”.
   

  

   
• l. Search the Library for Resources to add to this Collection: If you wish, select the Resources on the Library which you would like your Collection to refer to. For example if they contain related resources, you can ‘link’ them to your Collection here. The Resources you ‘link’ to may or may not be created by you.
  If the Resource you wish to add to your Collection is not currently in the Library, first upload it to the Library using the Create Resource function.
  When you add a Resource, make sure that you select an existing Resource from the directory. If the website does not recognize the Resource, the action will not be saved. You can know that the website has recognized the Resource when, after selecting its title from the Directory, numbers in parentheses appear at the end of the title.
• First, type the title of the Resource you wish to add to your Collection, and then select its name from the directory.
   

  

   
• Once you have selected it, you will see that some numbers in parenthesis have been added at the end of the title. This means that the website has recognized the Resource and properly added it to your Channel.
   

  

   
• If you wish to add an additional Resource, click on “Add another Resource”.
   

  

   
• Once you have completed all the necessary sections (those market with an *), you can publish your Collection. Publication for private and public Collection does not differ. If you wish to preview your Channel before publishing, click on “PREVIEW”. When you are ready to publish it, click on “PUBLISH”.
   

  

   
• If you wish to delete a Collection, be it one that has not been published or an existing one you have created, click on “Cancel”. By this action, your Collection will be permanently deleted from the Library. Deleting a Collection will not delete its content from the Library, but from the Collection only.
   

  

• Click on the item “Add resource”, located in the upper bar.

• Fill in the different categories that appear in the following section.

• a. Title: input the OFFICIAL title of the Resource, that is, its title of publication.

• b. Description of the Resource: Input here a description of the resource. Try to be clear, concise and informative. Aim to write the description of the resource in the language in which the resource was written. Some guidelines you might want to follow are: .
• Start by repeating the title of the resource, the year of publication and the authorship.
• Continue by summarizing the purpose of the resource.
• Summarize the key findings.
• If you can, cite any other (tightly) related documents that are included in the Library and that you are aware of. For example, if there is a series of documents, as Baseline and Endline Assessments Reports are related to one another.
• Add a final line where you provide a link to the original publication source, for the easier reference of readers.

• c. Sector: Select from the list one or more of the sectors and areas of responsibility which best describe the Resource you are uploading. The list corresponds to IASC clusters and areas of responsibility. The list includes all the following:

• d. Theme: Select one or more cross-cutting themes which best describe the Resource you are uploading.

• e. Resource Type: Select the activity that best describes the purpose of your collection. You can choose from the following:

• f. Publication Date:Select the date on which the Resource was published.

• g. Image: Upload an image to illustrate the Resource you are uploading. The custom of the Humanitarian Library is to screenshoot the cover of the resource and upload it as the representative image. so that users can recognise publications from their front covers.
  Files must be less than 300 MB. The allowed file types are png., gif., jpg., jpeg. First select the file from your computer, and once it has been loaded, click “upload” to make the changes permanent.

• h. Location: Select one or more countries the Resource’s content and topic relates to.

• i. Keywords: Tag the Resource with several keywords to make its search by other users easier and faster. Type words and select the options from the directory that will show up. Words that are not registered in the directory could not be inputed. Here is an example:
• Users can add the keyword ‘camp’ and other ones related, because this word is recorded in the directory.
   

  

   
• However, users cannot add the keyword ‘reptile’, because it does not exist in the directory as it is not related to the Library’s scope.
   

  

   
• j. Language: Select one or more languages in which the Resource is written.

• k. Disaster Type: Select keywords to describe the disaster category that the Resource relates to. As it is the case with the section ‘Keywords’, only Disaster keywords that are recorded in the Library’s directory can be selected.

• l. Publisher: Identify the Publisher of the Resource. As this section also acts like a keyword search, try to add the publisher both in its full name and its abbreviation. In this case, names that are not listed in the directory can be added, which will be later recorder by the Library.
  Try to be as comprehensive in your selection to thus increase the visibility of the resource in future searches. See the following:

• m. Author: Identify the author or authors of the Resource. This might be one or more physical people, or an organisation. Either case is valid. In the event that the author is an organisation, try to imitate the tagging you used for the section ‘Publisher’ ––be comprehensive––, as this section will also inform future keyword searches.

• n. Pages:Introduce the number of pages of the Resource.
• o. ISBN:When possible, identify the International Standard Book Number of the Resource.

• p. Rights:Identify the owners of the Resource and, if possible, confirm who owns the copyright to it. This will usually be the owner of the official publication site. Please include a shortened webpage link, that is, one ending with the domain (.org, .uk, .com).

• Select the type of resource:
   
  • You can upload or link to any of the following resource types:

  

   
  • Click on the one you wish to upload and follow each step (see below). Remember that, once submitted, this resource is permanently committed to the Humanitarian Library. You can make changes later by going to the resource page and clicking the 'Edit' tab. It may take up to 15 minutes for your resource to show up in the library. Please note, only one resource can be uploaded.
   
  • If your resource is a FILE:
    If your resource is a file, click on the function ‘Select file’. Once the file has been loaded onto the website, click on ‘Upload’. Files must be less than 300 MB. Allowed file types are: txt., pdf., xls., csv., doc., docx., xlsx., ppt., pptx. You can only upload one file per Resource uploaded.
     

    

     
  • If your resource is a WEBSITE: Copy the URL ––that is, the link–– of the website you would like to upload to the Library, and paste it under ‘URL’. For the ‘Title’ section, please type the official name of the website. Note that you can add more than one website to a Resource upload.
     

    

     
  • If your resource is a VIDEO: Copy the URL ––that is, the link–– of the video you would like to upload to the Library, and paste it under ‘URL’. YouTube videos are easier to link, so try to find a youtube link of the video you wish to upload. For the ‘Title’ section, please type the official name given to the video. Be aware that YouTube is not available in some countries, whereas Vimeo is often available more broadly.
    Only direct links to videos are supported (no playlists), for web pages that link to videos, please use the 'Website' tab. The link title is limited to 128 characters maximum. Note that you can add more than one video to a Resource upload.
     

    

     
  • Legacy nid:The legacy nid or node is used by the Humanitarian Library programmers in the process of a content migration from one version to another. This is not a feature to be filled in by registered users.
  • Once you have completed all the necessary sections (those market with an *), you can publish your Resource. If you wish to preview your Channel before publishing, click on “PREVIEW”. When you are ready to publish it, click on “PUBLISH”.
     

    

     
  • If you wish to delete a Resource, be it one that has not been published or an existing one you have created, click on “Cancel”. By this action, your Resource will be permanently deleted from the Library..
     

    

• When you add knowledge, a description box will be displayed. Try to be clear, concise and informative. Aim to write the description of the resource in the language in which the resource was written.

• Here are some guidelines you might find useful:

• Start by repeating the title of the resource, the year of publication and the authorship.
• Continue by summarizing the purpose of the resource.
• Summarize the key findings.
• If you can, cite any other (tightly) related documents that are included in the Library and that you are aware of. For example, if there is a series of documents, as Baseline and Endline Assessments Reports are related to one another.
• Add a final line where you provide a link to the original publication source, for the easier reference of readers.

Conversely, here is an example of a resource with an image:

Adding an image to channels, collections and resources is very useful to make them more recognisable, as well as to give them more visibility, increasing the number of potential readers. Many readers may also recognise the image, such as a front cover, or the brand of the publisher.

• Click on the resource, collection or channel you wish to edit.
• Once you have its description page displayed, click on the “Edit” functionality.
   

  

   
• You will be directed to the same categories you had to fill in when creating or adding the resource, collection or channel. Look for the part you want to edit and modify in whichever way you find appropriate.
• Once you have made all the necessary modification, you can publish your Resource. If you wish to preview your Channel before publishing, click on “PREVIEW”. When you are ready to publish it, click on “PUBLISH”.